Tips and Conventions of Report Writing

Reports are concise documents that are written based on research which is typically conducted to analyze a situation and make suggestions. The sample of report writing are of various types but usually, reports are written for the formal purpose and thus, in the formal tone. Reports contribute a lot in communicating essential information related to the progress and status of different activities in the organization. It is the reports of the companies based on which business decisions are made. 

Reports are written systematically by individuals or organized bodies to present facts and information helping management to solve complex problems. 

What Are Different Types Of Report Writing?

Below mentioned are different types of report writing:

1. Routine Reports

As the name suggests, routine reports are prepared frequently to communicate the information required to complete tasks on a daily basis. These types of reports are usually prepared at a regular interval or after the completion of a specific task. The following mentioned are categorized as types of routine report writing:

• Progress report
• Inspection Report
• Performance Appraisal Report
• Periodical Report

2. Special Reports

These particular types of report writing are prepared by the individuals on the occurrence of a special situation. Any person or organized body knowing particular fields is appointed to study and investigate a certain issue. They are asked to come up with suggestions helping management to make informed decisions. The following mentioned are categorized as types of special report writing:

• First Information Report
• Investigation report
• Feasibility or Survey Report
• Project Report

3. Formal Reports

Formal Reports, also known as business reports are prepared in a standard format and are presented to the top management as per predefined procedure and through appropriate medium. Reports submitted by business organizations, co-operative societies, etc are some examples of business report . The following mentioned are categorized as types of formal report writing:

• Statutory report
• Sales or Purchase Report
• Non-statutory report
• Functional Report

4. Informal Reports:

Informal reports are completely different from formal reports. In the business report example, a proper procedure is to be followed. But in the informal reports, there is no need to follow the prescribed procedure or format. It is an informal form of communication and can also be set up in the form of a letter.

Mentioning Key Tips For Report Writing

Below-mentioned is some key tips you can consider to frame a perfect sample of report writing:

1. Know the objective: Before you start writing the report, you must be clear about the objective of your report and whom you are going to submit it to. The purpose of the report can be used as the title.
2. Plan before writing: First, collect all required facts and information. After that determine what will be the structure of your report. You can frame the sample of report writing mentioning all points defining the structure of your final report.
3. Use a proper layout: Your report should look more presentable and readable. For this, it is essential to use a proper layout. In case you are not aware of the layout of the type of report you want to write, search Google. Here you can find multiple sample of report writing displaying accurate layout.
4. Write short and simple sentences: Whenever writing a report, always keep in mind to include one main idea in a single sentence. Extra information can be added in the following sentences. Avoid framing long and complicated sentences as it makes it difficult for the readers to understand the concept.
5. Use regular English: Avoid using technical words in case the audience you are writing to belongs to a non-technical background. Also, you should use linking words like therefore, however, because, etc as these words help the readers to follow your writing. 

Edit and proofread: Once you are done with writing your report, you proofread it for grammatical and spelling mistakes. Also, check if all mentioned facts are accurate and the conclusion is persuasive enough. In case there are any errors then correct them.

Conclusion

The report writing acts as a significant channel of communication in the organizations. Therefore, the working professionals need to be well-versed with different types of reports. In case you are not aware of the same, you must start working on your report writing skills. This article will help you know what report writing is, different types, and how you can write a qualitative report. If you want to know more about the layout of different types of reports, you can check out the sample of report writing online.