How to Use Charts, Pivot Tables, Sort, Filter, and Conditional Formatting in Excel

Excel is a powerful tool for data analysis. In this article, we will discuss how to use charts, pivot tables, sort, filter, and conditional formatting in Excel. We will also provide some useful tips that will help you get the most out of these features. Let’s get started!

A Brief Description About Excel

Excel is a powerful spreadsheet application that can be used for data analysis, modelling, and calculation. It offers many features that make it an essential tool for businesses and individuals.

Charts:

Charts are used to visualise data. Excel offers a wide variety of chart types that can be customised to meet your needs. To create a chart, you first need to select the data that you want to include in the chart. Then, go to the Insert tab and select the type of chart that you want to create.

Pivot Tables:

Pivot tables are a powerful tool that can be used to summarise data. They can be used to calculate sums, averages, counts, and other statistical measures. Pivot tables can also be used to filter data. To create a pivot table, you first need to select the data that you want to include in the table. Then, go to the Insert tab and select Pivot Table.

Sort:

Sorting is a way to organise data in Excel. You can sort data alphabetically or numerically. To sort data, select the data that you want to sort. Then, go to the Data tab and click on Sort.

Filter:

Filtering is a way to narrow down data in Excel. You can filter data by row or column. To filter data, select the data that you want to filter. Then, go to the Data tab and click on Filter.

Conditional Formatting:

Conditional formatting is a way to highlight data in Excel. You can use conditional formatting to colour cells based on their values. To use conditional formatting, select the data that you want to format. Then, go to the Home tab and click on Conditional Formatting.

Types of Charts in Excel

There are many different types of charts that you can use in Excel, and the type of chart that you choose will depend on the data that you have and what you want to do with it. Some of the most common types of charts are bar charts, line charts, pie charts, and scatter plots.

Bar Charts:

A bar chart is a type of chart that uses bars to represent different values. The height of the bar indicates the value for that data point. You can use a bar chart to compare different values or to show how a value changes over time.

Line Charts:

A line chart is a type of chart that uses lines to connect data points. The lines will show how the value changes over time. You can use a line chart to track progress or to show how two values are related.

Pie Charts:

A pie chart is a type of chart that shows how much of a whole is taken up by different parts. Pie charts are often used to show how different parts make up a whole.

Scatter Plots:

A scatter plot is a type of chart that shows how two values are related. The dots in the scatter plot will show how the two values are related. You can use a scatter plot to find patterns or to predict future values.

How to Make a Pie Chart in Excel?

The pie chart is one of the most commonly used charts in Excel. To create a pie chart, select the data you want to visualise and then click Insert > Pie Chart.

Excel will automatically generate a pie chart based on your data. You can then customise the appearance of your pie chart by changing the colours, adding labels, etc.

How to use a pivot table and conditional formatting in excel: 

-To use pivot tables in excel, select the data that you want to include in the table. Go to the Insert tab and click on PivotTable. A new window will open up. Select the location where you want to insert the table and click OK. The data will be automatically divided into rows and columns in the pivot table. You can then drag and drop fields to rearrange the layout as you want.

-To use conditional formatting in excel, select the cells that you want to format and go to the 

Format tab. Click on Conditional Formatting and a new window will open up. Select the condition that you want to apply and click OK. The selected cells will be formatted according to the condition.

You can use charts, pivot tables, sort, filter, and conditional formatting in excel to make your data more organised and easier to understand. These features are very helpful in analysing data and making decisions based on it.

Conclusion

With Excel, you can easily create charts and pivot tables to help you visualise your data. You can also use sort and filter to find the data you need, and conditional formatting to make your data easier to understand. With these tools at your disposal, you can quickly and easily analyse your data.