FORMAL LETTERS

The assignments provide the details on the format of the formal letters. The formal letters include three sections that are discussed in the details in the assignments. There are different uses of the formal letters that are used within the organization to provide the details faced by the company and their employee. The letters that are sent to the clients from the company are also written in formal form. 

Discussion

Formal letter format

The letters include the address of the senders and the address of the designation, the return address must be written in the right top corner of the letters. The address of the reception should be written on the left side of the letters. The date of the writing of the letter should be mentioned on the left or right side of the letter after the address. In the English format letter, the writer can start the letter with a greeting to the receiver. The sender knows the name of the receiver then they can use the sir or madam according to their name. They can write the subject of the letter before greeting the receiver. Then, they can provide the details of the subject after greeting. The letters should contain minimum paragraphs and the first paragraphs provide the details of the letter. The middle of the letters contains points related to the subject and the word used in the letter should be simple and the letter should not be written too long. The information provided in the letters should be concentrated, clear, and logical and avoid expending the letter too much. The details need to be provided in formal languages and explained within three and four paragraphs. After showing their issue to the receiver then the composer can sign off their letter by greeting them. They can also add their signature in the letter if the letter is written on the hard copy. However, if they use email to write the letter then it is not essential to add the signature in the letters. 

Different types of formal letters

• “Business letters”

The business letter is written in formal form, the letter must be started by providing the address of sender, and receiver on the top of the letters, it also includes the date of writing the letters. A business letter is a formal document that is sent to the company by their clients and their employees. Business letters are also used in between the professionals. In the business letter, it must be written in simple language. The sender does not use too many words to explain the region behind the letter writing. The subject should be cleared in the minimum words.

• “Application letters”

In the application letters for the jobs, the sender has to read the advertisement details provided by the company. They have to compare their qualifications and skills required for jobs. They can provide a clear heading in their letters and also include the address with a date. The address needs to be provided to the right person in the company. They have to show interest in their jobs and provide the details of their skills and qualifications required for the jobs. They can highlight their skills in the letters and with the greeting they can end their letters. 

• “Newspaper letters”

The formal letters can be written for different purposes, they can be used for “business letters” and “application letters.” The formal letters can be used for the inquiry in the business. They can give the order of the products in the business letters. 

Uses of formal letters

The formal letters are used for a serious matter, that can include a letter of inquiry in the company, application for a job, a job offer letter is written in the formal letters. The letter can be used to make a complaint against other members or anything in the company or outside. The reply to the complaint is also written in the formal letter. The promotion, demotion, and details of the salary are also written in the formal letters. 

How to write a formal letter

The formal letters are written in three sections such as opening, middle, and closing. In the opening section of the letters, the sender can introduce themselves and provide the region to write a letter. In the middle of the section, the sender provides the details related to their subject and it can be explained in simple sentences. The sender should not use complex sentences to explain their points; it should be straight and clear. In the third section, they can provide the attachment that provides the details of the letter and after thanking them they can end their letters. 

Conclusion

The assignment can be summarized as it provides the details on the formal letters. The format of the formal letters is discussed which helps to write the formal letters effectively. The uses of formal letters are discussed in the assignment. The section of the letters discussed in the assignment helps the sender to write the right things in each section.