Types of Departmental Organisation

Departmental Organization is a classic and widely used form of government activity in several countries. The government fully organises, manages, and funds these groups.

 A public enterprise works as a full-fledged ministry or a major sub-division of a government department under this structure.

 All of the undertaking’s activities and operations are overseen by a minister who reports directly to the parliament.

Introduction 

At that moment, the capable clergyman delegated his authority to various levels of the board for effective working and achievement of defined goals. 

Each arrangement concern, as well as other major decisions made by departmental organisations, is chosen by the governing service. 

Nonetheless, the parliament has outlined the main arrangements for these types of endeavours. 

Different persons who work in these types of undertakings are government representatives since they are directly influenced by the government. 

These activities also have an impact on state and local governments. The best examples of the departmental organisation are Indian Railways, which are managed by the rail line service, and Post and Telegraph administrations, which are run by the communication service.

Characteristics of Departmental Organisation

• The public authority is in charge of such initiatives’ administration. The venture is overseen and limited by the division’s government employees.
• Depository funds, such as venture capital and receipts, are also deposited in the public authority depository.
• It recognises genuine opposition, and government approval is required to sue the enterprises.
• Its records are also scrutinised in the same way as those of any other government agency.
• Enlistments in these divisions are based on the same norms and methods as those in public authority offices.
• The employees who operate in this type of huge corporation are subject to the same administrative rules that apply to other government divisions.

Different Types of departments:

General management

This department is in charge of creating and implementing general company strategies. It is in charge of the entire operation. General management is responsible for creating general business strategies, planning, monitoring plan implementation, decision-making, and workforce guidance, as well as punctuality and disciplinary concerns.

Department of Marketing

This department’s employees are in charge of understanding client demands and developing tourism products to meet those needs. Marketing managers are primarily responsible for the following tasks:

Understanding the environment, staying on top of economic developments, recognising client wants and knowing the strengths and weaknesses of peer rivals are all part of market research.

Understanding Market Divisions entails breaking down the overall tourism market into smaller segments. It also entails focusing on specific markets and developing distinct, enticing tourism offerings for diverse market categories.

Department of Operations

The Operations Department creates a package and sells it to the consumer by combining two or more tourism components (among attractions, transportation, intermediaries, location, accommodation, and activities).

It plans and executes a tour within or outside of the country, ensuring that it is a success.

To find the optimum trip arrangements, it emphasises client requests and supplier options.

It creates the tour itinerary and informs consumers about the tour’s schedule as well as specifics like how to get to the destination and what to see and do there.

It makes contact with the appropriate agencies to make arrangements for lodging and to book travel tickets.

Department of Finance

The Finance Department is in charge of obtaining and disbursing funds for the tourism industry’s operations. Finance professionals evaluate both short- and long-term capital requirements.

Maintenance of office buildings, vehicles, office infrastructure, and company equipment are long-term capital requirements in tourism. 

The payment of workers and staff, the provision of communication facilities, the payment of power, and other resources are all short-term capital requirements.

A huge proportion of tourism enterprises must make an initial investment in the hotel, lodge, and airline reservations.

 The only goal of tourist business owners investing their money is to achieve a good return on their investment. 

As a result, the finance department’s leader is responsible for attaining the organization’s goals through prudent financial management.

Department of Sales

This section is entirely responsible for selling tourists the appropriate tourism items. In the tourism industry, the salesperson is the first point of contact between the company and the customer. 

To persuade customers, the employees must have a thorough understanding of the product and excellent communication abilities. In addition, the salesperson advertises the destination.

• New customers are identified and nurtured by the sales team.

• After examining the customer’s demands, the sales staff makes recommendations for the best products.

• They successfully market a tourism product by addressing the customer, providing key characteristics, answering customer questions, and closing the sale.

• The sales team maintains a cordial relationship with the clients.

Department of Human Resources

This department is in charge of hiring talented and experienced personnel to fill openings in various departments. 

It is also in charge of organising new employee orientation programmes and training, as well as recognising and motivating employees to meet organisational goals.

Advantages of department organization : 

• Departmental undertakings are an important weapon for the government to use in advancing economic and social justice in the country. The government employs these businesses as a tool to effect social change. For example, a government can help people in far-flung rural areas flourish socially, economically, and intellectually by establishing a post office, broadcasting, and telecasting programmes.
• Direct government control: These businesses operate under direct government supervision and are affiliated to one of the government’s ministries. At the top, a minister is selected who is responsible to parliament or the state legislature for the smooth operation of these types of organisations.
• Maintaining secrecy: Another major benefit of departmental undertakings is the ability to keep crucial policy concerns secret. The government has complete authority over such institutions and can easily conceal sensitive information such as defence in the interest of the public good.
• Avoid misusing government funds: Departmental undertakings, like all other government entities, are subject to strict budgeting, accounting, and auditing. They are closely monitored, and all personnel who work on these projects are held accountable, ensuring that public funds are not misappropriated.
• The tax burden on the general public is reduced: Because all income from these departments goes directly into the government’s purse, the tax burden on the general people is reduced. Every activity is supported by the government, and all earnings are returned to the government.

Disadvantages of departmental Organisation:

• Bureaucracy’s Influence: Because of heavy red tape and bureaucracy, departmental organisations lack autonomy and initiative. Every decision must be approved by the government, which slows down the entire process. As a result, unlike other types of businesses, the departmental undertaking lacks the flexibility to conduct its operations.
• Excessive parliamentary control: It operates under a great deal of parliamentary control, which makes day-to-day operations challenging. Parliament creates all major policies and rules, which are then implemented by a minister who serves as the head of these organisations.
• Financial reliance: Departmental undertakings are financially reliant on government budget appropriations. They are unable to make long-term investment decisions that may generate cash for these organisations on their own.
• Officers working in departmental undertakings have a careless attitude toward their jobs because they are frequently transferred. The informal work attitude of employees causes a lot of operational inefficiency in these firms.
• Lack of professionalism: Civil officials employed in departmental activities lack relevant professional management skill sets, resulting in a high level of non-professionalism. Because they are afraid of being chastised by parliament or ministers, these executives cannot afford to be inventive.
• Political influence: When a departmental organisation functions, it is subjected to an excessive amount of political influence. The power balance between the ruling party and the opposition has an impact on how well it performs.

Conclusion

Departmental Organization is a classic and widely used form of government activity in several countries. The government fully organises, manages, and funds these groups.

The public authority is in charge of such initiatives’ administration. The venture is overseen and limited by the division’s government employees.

A public enterprise works as a full-fledged ministry or a major sub-division of a government department under this structure.