The Organising Process

After planning, organising is the most crucial process for any business to flourish. When the management sets up effective relationships between the various points of authority assigned to particular operations, persons, or the workplace to help the business operate smoothly, the employees can work towards common goals with coordination. There are several steps in the process of organising. But being able to execute a plan of action effectively is one of the main advantages of organising.

Steps in the process of organising

These steps are essential for setting up a streamlined line of action that will result in the firm achieving its aims and the employees working efficiently. They are as follows:

1. Identifying and dividing work: Of all the steps, the first and foremost is the identification and subsequent division of the work at hand. This needs to be done with a clear idea of the aims and objectives of the work at hand. An important point to keep in mind is that the work should be divided so that no one is overburdened and the tasks are achievable.
2. Making departments: Once the work has been divided into manageable portions, all the similar tasks should be grouped. This step promotes specialisation. And this process of grouping together similar tasks is known as departmentalisation. These groups are called departments, and they can be made based on the objectives of the work or according to how or where the tasks need to be accomplished.
3. Establishment of authority and a chain of command: Putting a system of reporting makes work systematic and well ordered. It also establishes accountability when individuals have to report to, and the persons of authority are responsible for the work of their teams. This is an essential step in promoting coordination in the various departments of any business.
4. Assigning duties: A significant part of organising is clearly delineating the different tasks and assigning them according to the appropriate positions. While doing so, it is vital to understand the abilities of the employee and assign work that is suited to their strengths. This will promote efficiency and optimal utilisation of resources. This assignment of duties is done according to the chain of authority established in the previous step.

Advantages of organising

Organising is the most critical aspect of management. It makes operations run smoothly, the identification of problem areas is more accessible in a system that is well organised. Employees can accomplish their goals in a manner that encourages efficiency. Following are some advantages of organising: 

• Specialisation: When tasks are assigned well thought out, workers can complete them efficiently. Dividing tasks into achievable portions means less workload and repetition of tasks. This leads to more excellent proficiency in the methods used by the workers resulting in the specialisation.
• Well established working relationships: Working relationships are well defined when a hierarchy is established through the organisation. This means that workers can coordinate better and work well as a group.
• Efficient administration: The process of organising means that the management knows which area affects what part of the business. This way, they can identify problems quickly and systematically deal with them.
• Growth and development of personnel: A well-organised company promotes innovation and creativity among its workers. Since the workload in such an establishment will be manageable, people will find new and more efficient ways of achieving the assigned goals.
• Resources are utilised optimally: Resources are used with minimal wastage in a well-organised system. A proper delineation of jobs helps to conserve time and resources.
• Easy transition in case of change: If a firm faces any sudden change, a well-organised system makes it easy to adjust its operations according to the demands of the new circumstances.
• Expansion of business: Organising makes a business achieve its goals smoothly, promoting the growth and development of the company.

Conclusion

Organising is an essential part of management. It helps a business expand its influence and keep up with its growth. The clear distinction of responsibilities and authority is conducive to the orderly functioning of any enterprise. In industries specifically, organising is of vital importance because there are so many aspects to the functioning of a commercial venture. To succeed, a business needs to keep up with various day to day tasks while keeping its long term goals in sight. Organising helps in achieving both the everyday jobs and the broader aims.