Receipt and Payment Account Format

The receipt and payment account is a comprehensive summary of the cash book for the time specified. It begins with a cash and bank opening balance and ends with a cash and bank closing balance. It excludes current year receivables and payables from the adjustments. It can be either capital or revenue, and it can be for the current, previous, or subsequent year, as long as it is received or paid in the current period. This account displays data based on primary groups that are set to default. Every cash or bank transaction, as well as every voucher entry, is recorded. 

Receipt and Account Format

The receipts and payments account has a debit side for all receipts and a credit side for all non-trading concern payments made during the period. This account’s format is as follows:

______________________________________________________________________________

Name of the Institution

Receipt and Payment Account

For the year ended ____

___________________________________________________________________________

• The ‘Receipts’ side of the screen is on the left side. On the right side of the screen, you will find the ‘Payments’ section.
• The cash inflow is recorded on the left side of the ledger, while the cash outflow is recorded on the right side.
• It all begins with the cash in hand and cash in the bank from the previous year’s closing.
• It comes to an end with cash in hand and cash in the bank at the end of the current year.
• If the credit side of this account exceeds the debit side, the account will be closed, and an overdraft balance will be left on the debit side; otherwise, the account will be closed.
  

Salient Features of Receipt and Payment Account

• It is also known as the Cash Book Summary for Non-Profit Organizations since it documents all currency and cash equivalent transactions as cheques throughout the year.
• It begins with the initial cash and bank account amount and ends with the concluding cash and bank account balance.
• This account records both capital and revenue cash transactions.
• The majority of the time, it displays a negative balance. The net balance of an overdraft balance may be credit in unusual circumstances.
• The company prepares it on the last day of the accounting year.
• As this account summarises transactions already entered in the Cash Book, the double-entry accounting system does not apply.
• It excludes transactions that do not involve cash or bank assets.

Steps in the Preparation of Receipt and Payment Account

• On the debit side of the receipts and payments account, record the opening balance of cash in hand and a positive bank balance. An overdraft with a bank must be recorded on the credit side.
• During the year, actual cash revenues are recorded on the debit side, and actual cash payments are recorded on the credit side.
• There is no need to distinguish between revenue and capital items when recording cash receipts and payments. Similarly, there is no need to distinguish whether the amount received or paid is for the current, previous, or future period.
• If the debit side’s total exceeds the credit side’s total, the balancing figure will display on the credit side. It represents the cash or bank balance at the end of the day.
• If the credit side’s total exceeds the debit side’s total, the balancing figure will appear on the debit side. It stands for a bank overdraft.

Difference between Cashbook and Receipt and Payment Account

• The use of a double-entry system: The double-entry system of accounting must be observed while making entries in a cash book, but the rules of the double-entry system do not apply when preparing receipts and payments accounts.
• Order of transactions: The transactions in the cash book are recorded in chronological order, that is, in the order in which they occur, whereas the transactions in the receipts and payments account are recorded in a categorised manner after the accounting period, which is normally one year.
• Narration: After each entry in the cash book, a narrative is generally written. It is up to you whether or not you want to employ narration. Conversely, the narration is not written in the receipts and payments account.
• Posting Reference: In the cash book, a posting reference column refers to the ledger accounts to which various entries correspond. The posting reference column is not utilised in the receipts and payment account.
• Calculation of the cash balance on a daily or weekly basis: When using a cash book, the cashier or another appropriate person can check the cash balance after each day, month, or another period, as well as in receipts and payments. It is mainly prepared at the end of the period, so there is no need to check the cash amount daily or monthly.

Conclusion

The receipts and payments account does not cover outstanding revenue or spending because it only summarises cash transactions. It also, understandably, does not display the real income or spending for the time in question. The opening cash sum goes into the receipts and payments account. After the stipulated time, it shuts with the cash balance. There is a receipts column on the debit side of the receipts and payments account. This is where all receipts are kept. On the credit side, there is also a payment column used to record any payments made by non-trading businesses or non-profit organisations within a certain accounting period.