Sample Mails

Introduction

If you look around yourself, then there is at least one employee who talks about leaving and taking up another opportunity. There are many reasons why many candidates from the office space submit their resignation letters almost every day. In the quest of finding their dream job, many people quit their existing ones and move on to new ventures in life.

However, writing a resignation email is the hardest part for any employee. Listing out the reason before leaving the comfort zone is always difficult. Let this article be the guide for you in understanding how to write a convincing resignation email to your HR, be professional, and confident and leave the company on a happy note. But first, let us understand what a business mail is?

What is a business email?

Talking about the email in today’s scenario, it seems very informal and relaxed, and to some extent, it is. However, when you are working in a corporate space, business communication demands professionalism while being convincing, reliable, and legitimate. That is the primary difference between personal mail and business mail.

Writing mail in a corporate structure is very different from writing a mail to someone you know. In the business world, there are many employees other than you. Since you can’t meet and greet everyone, emails make it easier. Comminating also plays a huge role in that. When you communicate, the email you write becomes your face. Especially when writing a resignation email. Therefore, you must have a good email address signature. Check out below to get some email signature examples.

People will judge you based on what you write in your emails and how well you communicate. That is the reason there has been so much emphasis on using the correct grammar, properly formed structure, etc. So, to sum up, a business mail, a business mail is mail employees use to communicate within the organisation of the business. You must also have some good email address to allure your client. Get some good email address examples by reading below.

Format of a Resignation Mail?

Every email has defined itself in a particular format. The format may not always be accurate and has been changing from time to time. However, sticking to one format in the business space is very important because it will make the work streamline and reduce a lot of loads on your shoulders.

Here is a basic format that is used to write a resignation mail—as this is one of the most difficult types of mail that you will write in your corporate career.

Before even penning down your reasons to leave the company, remember that you need to be professional. Also, mention your position in the company with the company name and the last official day of your working with them.

This is the basic information that you should mention in the mail. Given below is one of the sample emails for writing a resignation email:

Dear/Respected [Name of HR/Boss],

I request you to accept this resignation as a formal notification that I will be leaving (resigning ) from my job profile [Position Title] with your company [Company name]. My last work with you will be [Date of resignation].

The later part of the email completely depends on you as you have to list why you are considering leaving the company. Also, remember that when mentioning the last day, add the notice period of your leaving. Failing to add the notice period days can make the process difficult, and the company can not hand you the experience letter or a recommendation letter to you.

Conclusion

Writing mail in a corporate structure is very different from writing a mail to your relative. It needs brevity, conciseness, and proper format. One should particularly see that the tone is formal. Resignation mail can be difficult to write but one should note the list of reasons behind writing one and show gratitude for the opportunity. One should remember to follow the correct rules before writing any business letter; be it a proposal mail or a resignation email.