Learn To Change Passive Voice to Active Voice

Communication on the business medium is vital. Business needs the correct and convincing mode of writing reports, emails and other official letters. Grammatical errors in any influential writing significantly impact the written component. Grammatical rules should be followed properly to change passive to active voice. The writers prefer writing in an active voice. A direct and first-person reference brings a noticeable clarity in the written documents.  

Explanation: passive and active voice

There are two writing mediums in the English language to convey a message. The direct, informative conveyance of the message is in the active voice, and when the message is delivered arbitrarily and the verb is not direct, it is called the passive voice. Both the mediums have their way of writing and conveying the same message in variable modes. Each sentence has a verb and subject, which involves making a message with a voice change from passive to active. Due to the direct messaging medium of the subject and verb, almost all the professional letters and reports are framed in the active voice format. Let’s start with some detailed explanations:

Active voice:

Active voice is used as the language preference for the direct communication of the subject with the verb. It shows a direct relationship between the subject and the verb.  

In the active voice, the subject and verb are quickly notified, and performed activity is apparent. Hence, in many professional platforms use of active voice writing is preferred over passive voice. Most of the professional writing of reports and letters use change from passive to active voice. It makes the official document more precise and informative. 

Benefits of active voice: 

The active voice write-up is considered the professional write-up in most business platforms. There are considerable needs for a medium to change passive to active voice. It is because many noticeable benefits provide a direct and clear medium to convey the message in the document. Below are some of the benefits listed in the active voice document, which reflect the professionalism and clarity in the document:

• Direct and clear message: 

This is one of the critical objectives of the active voice in grammar, which denotes the importance of how to change active voice in to passive voice. This grammar component makes the information or message clear and direct. It depicts the relationship between verb and subject. Clarity of writing is one of the basic needs in professional writing, and such write-up influences the client with clear information regarding all the relative segments.

• Conveying messages in fewer words:

In an active voice in any document, the message is conveyed in fewer words than a passive voice. It makes it a habit to inform the situation and write fewer words with practical and direct informatory content. Many of the communication skill programs and training sessions of corporate business make employees practice passive voice to active voice exercises.

Passive voice:

Passive voice is the descriptive explanation of the activity that happened with the subject. It is where the subject is acted upon. It includes the conjugation of the form of “to be” format. 

The passive voice is a comparatively long format to write and read. It is why writing the documents in the passive voice format is avoided and sentences are changed from passive to the active voice on many professional platforms.

Rules for changing passive into active voice format:

There is a voice change from passive to active regulation that maintains the uniformity of message and subject. Some of the rules stated below will make the change from passive to active voice more straightforward and convincing. Changing the voice in these rules will make the message compelling, direct, and unambiguous. The message understandably reaches the intended audience.

Some rules for changing passive to active voice are:

• The prime rule in such a change is to change the structure of the sentence. In a sentence, there are two components – subject and object. The subject in the passive voice becomes an object in the active voice. 
• The “to be” verb used in the passive voice is transformed in a similar tense in which the active voice is used.
• In the sentence’s main verb, the past participle conveys the direct and clear message in a few words. 

Conclusion:

There are two grammatical voices- active and passive voice. Active voice operates on many business platforms. It shows the motive to inform a direct message without any cluttered information. Hence, maintaining the correct form of language and its grammatical regulations is necessary. The professional languages usually prefer the change passive to active voice in all documents and official letters. Grammatical rules should be followed properly to change passive voice to active voice in the correct order.