Invitation Letter

It is a letter that is written to invite individuals to a specific event. This can be written for a wedding, engagement, graduation, exhibition, or yearly day, among other things. It can be both a formal and informal letter. It can be addressed to a person or an organisation and authored by an individual or an entity. The purpose of this letter is to reserve a certain number of seats for visitors before the event date. The host can achieve their goal of controlling the event with the use of an invitation letter.

What is the Definition of an Invitation Letter?

Invitation letters are letters sent to someone to invite them to a specific event.

The major goal of writing invitation letters is to plan the number of guests who will arrive a few days before the event. An invitation letter allows the host to better manage the event by allowing them to make appropriate arrangements.

Invitation Letters: Formats

Invitation letters can be written in the following formats:

1. Letter of Invitation to Attend an Exhibition
2. Letter of Invitation to Sell
3. Letter of Invitation to a Fundraising Event
4. Letter of Invitation to a Business Event
5. Invitation Letter for a Birthday Party
6. Holiday Invitation Letter with a Seasonal Theme
7. Visa Invitation Letter
8. Invitation Letter for a Wedding
9. Informal Invitation Letter for a Social Event
10. Baby Shower Invitation Letter
11. Sending Invitation Letters to Parties
12. Letter of Invitation to the Facilitator
13. Letter of Invitation to the Embassy
14. Speaker Invitation Letter
15. Letter of Invitation to Join an Organization
16. Letter of Invitation to Open a New Account

Invitation Letter Writing Tips

1. i) On the left side of the letter, it must provide the event’s address, date, and time.
2. ii) Remember to include your salutation at the top of the letter and your signature at the bottom.

Iii) Make sure to write a letter that is grammatically correct and concise.

1. iv) The host must express his or her cordial greeting to the guests, regardless of whether the letter is professional or casual.

How to write an Invitation Letter?

Step 1: If you’re sending emails, write the subject line.

Step 2: Put your letterhead on top of it.

Step 3. Write the date after mentioning the sender’s address.

Step 4. Include the Salutation 

Step 5. Mention the Recipient’s Address

Step 6. Write the letter’s main body

Step 7. Add the closure and signature

Step 8: Double-check your letter for errors

Invitation Letter: Example

1. Write a formal invitation in about 50 words requesting guests to grace the occasion.

Sunrise Global School

Agra

01 November, 20XX

Sir

Our school’s Annual Sports Day will be held on November 30th, 20XX. Your kind presence will serve as a spark, motivating and inspiring all of us. At 2 p.m., you are requested to hand over the rewards to the school’s aspiring athletes on our school grounds.

Please let us know if you are available by November 20th.

Yours faithfully

Karuna/ Karan

Sports Secretary

2. Write an invitation in not more than 50 words to your friend Rameshwari to spend her winter break with you in Mumbai.

25, M.G. Road

Mumbai

10 December, 20XX

Dear Rameshwari

As the winter months approach, I offer you to spend your winter vacation with me in Mumbai. Due to the sea winds, the weather is pleasant at that time. I’ll introduce you to my parents and other family members. Please confirm your arrival by December 20th.

Puja/Puneet

3. Draft a formal invitation in not more than 50 words to all family members to attend a grand dinner at home.

39, Udampur Colony

Shimla

01 March, 20XX

Dear Uncle/ Aunt/ any other family member

On the occasion of my grandparents’ Golden Wedding Anniversary, I cordially invite you to a lavish supper at my home. The event will take place on March 18th at 8:30 p.m. Please confirm your attendance by March 15th.

Thank you

Yours affectionately

Faiz/ Falak Mazumdar

4. Short Invitation Letter to Guest of Honour

To
The guest of honour

Dear Sir,

We are delighted to respectfully invite you as a Guest of Honor to the Annual Day. Certificates and awards should be presented to a large number of qualifiers. If you could spare a moment to join us, we would be grateful.

We are looking forward to working with you.

Thanks

The principal

Tips to Remember

1. If you send individual messages to your guests and visitors, they will be extremely grateful. You may do this by segmenting your audience based on your relationship with them as well as other variables. You can give them the feeling that the letter was written just for them.

2. If you’re sending out invites for a social occasion, such as birthday parties or wedding ceremonies, you can utilise decorative fonts and papers. If the gathering is more formal, though, stick to more traditional styles.

3. Make sure there are no grammatical or spelling errors. These are frequently excused in other types of letters. These errors, however, might be rather humiliating in an invitation letter.

4. Regardless of whether the letter is formal or informal, maintain a courteous tone throughout.

Conclusion

The primary goal of writing invitation letters is to plan the number of guests who will arrive a few days before the event. An invitation letter allows the host to better manage the event by allowing them to make appropriate arrangements.